Subcontracts Administration Manager, SAM, Luanda, Angola

  • Date:15 October 2020
  • Place of work: Angola

Job Title:

Subcontracts Administration Manager, SAM

Reference:

PIR 10021000004

Date of issue:

09/10/2020

Project

KT - Angola

Job Location:

Luanda, Angola

Job type/Contract:

Temporary. Start date ASAP

Salary range:

Competitive salary package with benefits

Job summary/Role description

The Subcontracts Administration Manager (SAM) reports to Project Manager and is the first interface for managing Project Subcontracts Plan, Strategy, Procedure and any actions related.

Duties and responsibilities

  • Understands the project requirements of Project Execution Plan (PEP);
  • Prepares the Project Subcontracting Procedure (PCSP);
  • Participates in the preparation of the Work Breakdown Structure and Project Subcontracting Plan and Strategy, get approvals and issue;
  • Participates in the preparation of the Project Subcontractors and Bidders Lists, gets approvals and issues;
  • Takes appropriate care to ensure that WR(s) and price list quantities from Technical Disciplines, WS(s) from Construction Discipline, construction schedules and budgets from Project Control are timely received. Notifies immediately Project Director/Project Manager of any delay;
  • Reviews and comments the Work Requisition(s) and Work Scope(s) (respectively issued by the Technical Disciplines and Construction Discipline before Bids inquiry issue and before formal Subcontract issue;
  • Prepares Bids inquiry in accordance with Project Subcontracting Procedure and Project Execution Plan, gets approvals and issue;
  • Performs bids opening procedure in accordance with Project Subcontracting Procedure;
  • Reviews, signs and gets approvals of preliminary Economical Bids Evaluation;
  • Assists and expedites Work Requisition(s) originator and Construction for technical clarifications with Bidders;
  • Performs commercial clarifications with Bidders to ensure compliance with General/Special Subcontract Conditions and Project requirements;
  • Meets with Bidders for preliminary and final negotiations to ensure compliance with budget and schedule, properly record meetings;
  • Reviews, signs and gets approvals of intermediate and final Economical Bids Evaluation;
  • Prepares Letters Of Award (LOA) and formal Subcontracts, gets approvals and issues;
  • Ascertains formal acceptance of LOA and formal Subcontracts by Subcontractors;
  • Reviews and issues the Project Inquiry Status Summary and the Project Subcontracts List;
  • Assists, as required, for TCM proposals activities;
  • Assures during tender stage that all commercial information, in particular prices, are kept strictly confidential within Subcontract personnel assigned to the Project and other authorized personnel;
  • Assures performance of subcontracting activities in accordance with Project Subcontracting;
  • Procedure and Project Execution Plan.

Person Specification

Knowledge & Qualifications

  • University Degree or Diploma in a relevant discipline or equivalent.

Experience

  • Similar role covered in projects that are of a comparable size;
  • 5-10 years of experience as a Subcontracts Administration Manager;

Skills and Abilities

  • Fluent English;
  • Excellent IT and analytical skills;
  • Excellent communications, team-oriented and interpersonal skills;
  • Attention to details;
  • Self-motivation and direction, with strong bias toward timely performance and problem resolution.