Secretary, SEK, Donges, France

  • Date:13 November 2020
  • Place of work: France

Job Title:

Secretary, SEK

Reference:

PIR 20291000004

Date of issue:

12/11/2020

Job Location:

Donges, France

Job type/Contract:

Temporary. Start date November 2020. Duration of contract – 3 years.

Salary range:

Competitive

Job summary/Role description

Provide full support to the department by carrying the department’s daily activities.

Duties and responsibilities

  • Appointment calendar management;
  • Meetings/video-conferences/ conference calls arrangement;
  • Manage ingoing and outgoing communications on behalf of the head of department;
  • Support the head of department for preparation of presentation materials, reporting and background documents;
  • Arrange travel reservations of department personnel;
  • Full administrative support;
  • Ensure department documents’ filing;
  • Monitor department’s curricula updating on Portal for Quality audit;
  • Guarantee proper visitors’ receiving;
  • Monitor the department personnel’s timesheet.

Person Specification

Knowledge & Qualifications

  • University Degree or Diploma in Administration or relevant field

Experience

  • At least 3 years of experience in a similar role
  • Experience working in construction, energy, chemical, oil & gas, refinery projects;
  • Experience in working on the Contractor side;

Skills and Abilities

  • Native French speaker;
  • Fluent English
  • Excellent IT and analytical skills;
  • Good organizational skills and accuracy;
  • Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution;
  • Attention to detail, strong communications and interpersonal skills.

Special Requirements and Comments

Only local candidates with considerable experience, consistent with the relevant field, will be considered for this position.

Only spontaneous candidates will be considered for this role.

The information submitted shall include:

- nationality

- date of birth (dd/mm/yyyy)

- expected salary ($/year, gross)

- notice period (weeks)

- email address of the candidate.